Welcome to the Advertising Week Websites and Apps
This policy is prepared in compliance with the requirements of the General Data Protection Regulation (EU) 2016/679 (“GDPR”), as in force from time to time. Where a particular provision applies to EU-based users only, we have made this clear. Our nominated person for data protection is James Sawaya and his contact details are email@example.com.
The Website is accessible via a computer, laptop, mobile tablet, or mobile phone, and via the Advertising Week Apps associated with each Advertising Week Event. “App” means any third-party application downloadable through Google play or the App Store or any other venue (including any updates/upgrades to that app). When the word “Website” as used herein it expressly includes the Advertising Week App.
The Advertising Week App facilitates the transmission of a list of installed apps on your device to a third party’s server, namely, one or more of the following systems and entities managing those systems: Document Management System, Email System, Disaster Recovery Repositories, Contact Management System, Registration System, Invoicing System, Electronically Stored Information Platforms, Phone System, or Calendaring systems. These systems are also used directly by Advertising Week. This information may be used to provide you with advertisements, promotions or information that are better suited to your interests or updates regarding the Events for which you have registered. If you do not agree to the transmission of a list of your installed Apps to a third party, please do not install the App. If you do not agree to Advertising Week’s use of these third-party systems, please update your Account preferences.
- Who is the Data Controller?
- How does the Website work?
- What type of PD does AW collect from you and how do we use it?
- Why AW collects your PD
- Under what circumstances may we share your PD?
- What are your rights in respect of your PD?
- Opting Out
- What other information does AW collect?
- How do we store information?
- Do we transfer information to other nations?
- Does AW provide links to other websites?
- What are our policies regarding children?
- California Privacy Rights
- For how long does AW keep PD?
- Do we have a mechanism to address complaints about the handling of information that we collect?
Who is the Data Controller?
The Data Controller is Advertising Week, who will ensure that the PD is processed pursuant to applicable laws, including without limitation (i) the General Data Protection Regulation (EU) 2016/679 (GDPR) and any laws which implement, replace, extend, re-enact, consolidate or amend the GDPR, and (ii) the Federal Data Protection Act of 19 June 1992 (Switzerland).
How does the Website work?
What type of PD does AW collect from you and how do we use it?
AW does not require you to provide us with any PD. Unless you provide your PD to AW through the Website, we will not collect any PD from you. However, in order to use certain functionality (including, for example, to subscribe to our newsletters) on the Website, to register for and attend our Events, to receive Event updates as to dates, times and places, to participate in promotions offered from time to time or to purchase products through the Website, you will need to provide certain PD to us. PD may include your name, your personal address, the identity of your employer, your business address, your email addresses, your gender, your age, your location, your phone number, and/or your financial information (credit or debit card).
Why we collect your personal information
AW collects your PD for the purposes described in the section titled “What type of PD does AW collect from you and how do we use it?” The lawful basis for which we process your information is:
- your consent
- processing is necessary for the performance of a contract to which you are a party. If you fail to provide this information we may be unable to perform the contract;
- processing is necessary for compliance with our legal obligations.
- processing is necessary for the purpose of the legitimate interest pursued by us or a third party, except where your rights as a data subject override our legitimate interest.
Under what circumstances may we share your PD?
By clicking “I consent” upon registration, or by downloading the App, or by using certain Website functionality, you have agreed that AW may share your PD with other entities who work on our behalf or with us, such as one or more of the following systems and entities managing those systems: Document Management System, Email System, Disaster Recovery Repositories, Contact Management System, Registration System, Invoicing System, Electronically Stored Information Platforms, Phone System, or Calendaring systems. These entities may use your PD to help fulfill your requests in connection with the Website to help us communicate with you about different resources offered as part of the Website or for other purposes. Also, our parent, subsidiary and affiliate companies, or entities to which any of our assets, products, sites or operations may be transferred, will be able to use your PD.
By clicking “I consent” upon registration, or by downloading the App, or by using certain Website functionality, you have agreed that on occasion, AW may share your PD with third parties for special features and marketing purposes. For example, our AWConnect™ program allows you to connect with other registered attendees via direct message and LinkedIn. Other means of connection may be added at our sole discretion. We may add a geolocation feature, provided by a third party partner with whom your PD may be shared, to allow you to find your colleagues, making it easy to meet up. Another third party partner may send notifications and messages to you automatically, following your Account preferences.
If you are based in the EU, we will only use your PD for electronic marketing purposes if we are allowed to do this by law or if we have your consent. If you agree to us providing you with marketing information, you can always opt out at a later date. If you would rather not receive marketing material from us, please let us know at any time by contacting us using the details at the end of this policy.
What are your rights in respect of your PD?
You have the right to access, correct or delete PD about you as well as the opportunity to object to the processing of the PD by AW, which you may exercise at any time by submitting a written request to us at:
Advertising Week, 131 West 33rd Street, New York, NY 10001, Attn: Legal or by using the following link at firstname.lastname@example.org.
If you are based in the EU, the following rights apply to you:
If you have created an account with us, you can sign into your account to access and update your information. You can manage your marketing preferences at any time by logging into your online Advertising Week user account and updating your preferences or by uninstalling the App.
You have a right to ask us to confirm whether we are processing information about you, and to request access to this information (‘right of access’). You also have the right to be informed of the safeguards we have in place relating to any transfers of your information to another country.
You may ask us, or we may ask you, to rectify information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate or complete information which is incomplete (‘right to rectification’). If you inform us that your personal data is inaccurate, we will inform relevant third parties with whom we have shared your data so they may update their own records.
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided us with changes, for example if you change your email address, name, payment details, or if you wish to cancel your registration, please let us know using the contact details at the end of this policy.
You have a right to obtain your personal data from us and reuse it for your own purposes, perhaps for another service, without hindering the usability of the data (‘right of portability’).
You have a right to seek the erasure of your data (often referred to as the ‘right to be forgotten’). You may wish to exercise this right for any reason, for example where it is no longer necessary for us to continue holding or processing your personal data you may withdraw your consent. You should note that we are entitled to and reserve the right to retain your data for statistical purposes. This right is not absolute, as we may need to continue processing this information, for example, to comply with our legal obligations.
You have a right to ask us to restrict our processing of your information (‘right to restriction’) if:
- you contest its accuracy and we need to verify whether it is accurate
- the processing is unlawful and you ask us to restrict use of it instead of erasing it
- we no longer need the information for the purpose of processing, but you need it to establish or defend legal claims
- you have objected to processing of your information being necessary for the purposes of our legitimate interests. The restriction would apply while we carry out a balancing act between your rights and our legitimate interests.
- you exercise your right to restrict processing, we would still need to process your information for the purpose of exercising or defending legal claims, protecting the rights of another person or for public interest reasons.
You have a right to prevent us from processing your data for the purposes of marketing.
If you would like to exercise any of your rights above, please let us know using the contact details at the end of this policy. We will act in accordance with your instructions as soon as reasonably possible and there will be no charge.
You have a right to report any of your concerns about our use of your data to the relevant data protection authority in your EU country.
You may opt-out of AWConnect™ or some AWConnect™ features or from receiving certain communications from us by logging into your online Advertising Week user account and updating your preferences. If you would rather us not share your PD with any third party for AWConnect™ or other marketing purposes, please either (1) do not submit PD to AW through the Website or (2) indicate your desire for us not to share your PD with third parties for marketing purposes by submitting such a request in writing (an “Opt-Out Request”) to us at:
Advertising Week, 131 West 33rd Street, New York, NY 10001, Attn: Legal or by using the following link at email@example.com.
If you opt-out of receiving communications related to the Advertising Week Events for which you have registered, then you may not receive notifications of changes of dates, times and venues. In such an event you agree that AW shall not be responsible or liable, directly or indirectly, for damages or loss caused or alleged to be caused in connection with your lack of knowledge about such notifications. You acknowledge and agree that if you opt-out, you will not receive any refunds or any other compensation.
What other information does AW collect?
How do we store information?
Do we transfer information to other nations?
We may transfer PD we have collected about you to someone other than you in a foreign country only if such transfer is conducted in accordance with the principles of the nation in which the PD was collected and of the nation to which the PD may be transferred.
If you are based in the EU, we will need to transfer your PD to the USA for the purposes listed in this policy. We may also need to transfer your PD to other countries outside the EEA. In respect of any such transfer, rest assured that we will always ensure that it is subject to appropriate security measures to safeguard your PD.
Does AW provide links to other websites?
What are our policies regarding children?
You must be eighteen (18) years of age or older in order to use the Website. AW does not knowingly collect PD from anyone under eighteen (18) years of age.
If you are based in the European Union, the above provisions relating to children’s privacy generally apply to children under the age of 16, but this may vary across different member states.
California Privacy Rights
California Civil Code Section 1798.83 allows users who are California residents to request information about the disclosure of their personal information to third parties for direct marketing purposes. To make such a request, please contact us by emailing firstname.lastname@example.org and using the heading CALIFORNIA PRIVACY DISCLOSURE REQUEST.
For How Long Does AW Keep PD?
We will only retain your PD for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for PD, we consider the amount, nature, and sensitivity of the PD, the potential risk of harm from unauthorized use or disclosure of your PD, the purposes for which we process your PD and whether we can achieve those purposes through other means, and the applicable legal requirements. For details of retention periods for different aspects of you PD, please contact us at email@example.com.
Do we have a mechanism to address complaints about the handling of information that we collect?
Last Update: May, 2018